5.6 Quality Management Program Overview
5.6 Highmark Quality Program Committees
5.6 Functional Areas and Their Responsibilities
5.6 Case Review Process for Quality Concerns
5.6 Corrective Action and Sanctioning
5.6 Practitioner Office/Facility Site Quality and Medical/Treatment Record Evaluations
The Highmark Quality Management Program is designed to ensure that members receive the best quality health care, in the most appropriate setting, in the most cost-effective manner.
Quality Management follows a Continuous Quality Improvement Process model for the ongoing monitoring and analysis of relevant clinical and service quality measures. The model focuses on the early identification of problems, with the development and implementation of interventions that focus on any issues that are identified. The member is at the heart of all activities.
The purpose of the Quality Management Program is to provide the framework and the formal processes within which the organization continually assesses and improves the quality of clinical care, safety, and service to members.
Quality improvement processes are those activities that the health plan undertakes to improve the quality and safety of clinical care (including behavioral health care) and the quality of service to members.
Quality management is the integrative process that links knowledge, structure, and processes together throughout the organization to assess and improve quality.
Highmark's Health Plan Clinical Quality area, part of the Health Plan Chief Medical Officer (CMO) Organization division of Highmark, is responsible for corporation-wide coordination of clinical and service-related improvement initiatives focused on clinical care, member satisfaction, access and availability, and performance measures and outcomes for both physicians and facilities.
Quality Management is also accountable for compliance with all applicable external accrediting and regulatory entities such as the:
The organizational structure of Highmark's Quality Management divides staff responsibilities into these distinct functional areas:
The Risk & Compliance Management area – which is part of the Enterprise Risk & Governance division – also supports the quality management program from an accreditation and regulatory compliance perspective.
These areas work together with the support of staff from other departments in Highmark, as well as external support from primary and specialty care providers to continually assess and improve the quality of clinical care, safety, and service to members.
The objectives of the Quality Program are as follows:
The Highmark Quality Program provides a framework for continuous assessment and improvement of all aspects of health care delivery and services for its membership. This involves the collection and quantitative/qualitative analyses of relevant data to identify barriers or causes for less-than-optimal performance, identification of opportunities for improvement, and implementation of interventions to improve results.
Examples of the various data sources that may be collected and analyzed include, but are not limited to, the following:
The coordination of behavioral health programs is based on an analysis of the demographic, cultural, clinical, and risk characteristics of Highmark members who utilize behavioral health services.
Highmark developed a Quality Program Description that outlines in greater detail activities to monitor and improve the quality and safety of behavioral health care and the quality of service provided to members. The document outlines the behavioral health aspects of the Quality Program and is reviewed and approved annually by the Highmark Board and appropriate Quality-related committee.
Highmark manages the inpatient utilization of behavioral health services for all members who have behavioral health care coverage through Highmark. Outpatient behavioral health services are authorized in accordance with the behavioral health benefits available for each product.
Behavioral health activities have continued to include:
As a way for Highmark to promote objective and systematic monitoring, evaluation and continuous quality improvement, various Highmark Program Committees have been established. The Program Committees are made up predominantly of health care professionals and are established by Highmark's Board of Directors.
The Highmark Quality, Safety, and Value Committee is a physician-based committee that provides clinical oversight of quality program activities on behalf of the Highmark Board of Directors. The committee reviews quality assurance and improvement activities related to the health benefits administered by Highmark and its applicable wholly owned, wholly controlled, and/or partially owned subsidiaries, and provides input and recommendations on such activities. The HQSVC reviews and approves the quality program description, action plan, and evaluation on an annual basis. The HQSVC also receives quality program reports and updates, as appropriate.
The Care Management and Quality Committee is a multi-disciplinary committee representing Delaware, western and northeastern New York, western, central, and northeastern Pennsylvania, and West Virginia that is dedicated to continuous improvement of quality and care management services provided to members. The Senior Medical Director chairs the CMQC and Medical Directors, actively practicing physicians including behavioral health, and physicians in administrative positions with involvement in care management functions in hospitals are active voting members.
The CMQC has responsibility for the review and approval of the quality, utilization management, and population health management program descriptions, evaluations, and action plans; relevant policies and procedures; utilization core performance indicators/trends; clinical criteria sets used by the plan and its delegates; review, leadership, and direction over Highmark’s care management activities and initiatives; relevant quality improvement activities; oversight/monitoring of all delegated utilization functions, credentialing policies, and desktop procedures as revised; and quality committee reports.
The CMQC is also responsible for recommending policy decisions, analyzing and evaluating the results of quality activities, ensuring provider participation in the quality program, instituting needed actions, and ensuring follow-up, as appropriate. This includes, but is not limited to, the results of quality monitoring activities completed specific to clinical outcomes, member experience, health care equity, member access to services, practitioner and provider availability, continuity and coordination of care, credentialing and recredentialing, delegation and business arrangement oversight, ongoing regulatory and accrediting body compliance, and review and input on clinical practice and preventive health guidelines.
The Clinical Policy Management Committee (CPMC) is responsible for evaluating medical and surgical procedures and techniques, developing policy guidelines for new and evolving technology and injectable drugs, determining the medical policy coverage positions, and recommending medical necessity guidelines for covered procedures.
Specialty subcommittees — made up of actively practicing physicians in the areas of Cardiology, Hematology/Oncology, Musculoskeletal, Neurosciences, and Pediatrics — evaluate existing medical policy coverage guidelines as well as new technology. The subcommittees meet quarterly and make recommendations to the CPMC regarding medical policy coverage positions.
The focus of the Quality Improvement Program is to continuously assess and improve the care delivered by our participating practitioners/providers and the service delivered by Highmark staff to its members. The organization has the responsibility of designing, measuring, assessing, and continually improving its performance. The result is enhanced health and well-being of the populations we serve.
The scope of the Quality Improvement Program is comprehensive. It includes all Highmark members for all New York operating areas, as well as practitioners and providers who participate in the network. This includes Commercial (HMO, POS, PPO, Federal Employees Program/FEP), EPO, Medicare Advantage, ASO, Essential Plan, and Exchange/Qualified Health Plan products and oversight of Child Health Plus and Medicaid managed care.
The Health Care Quality Improvement Program includes organization-wide activities, a focus on trend analysis, and development of interventions that improve the quality of care and service provided to members. The activities include clinical, service, and patient experience.
The Health Care Quality Improvement Program monitors and evaluates a wide variety of clinical and service topics that include, but are not limited to, those listed below:
The scope of the Clinical Services – Quality area’s functions and responsibilities are described below. These functions are only one piece of the Quality Management Program. In addition, Clinical Services – Quality has established linkages to other areas within Highmark to expand the scope of the Quality Management Program throughout the organization.
HEDIS/CAHPS/FEP
To enhance its ability to monitor measure compliance, New York State continually revises its Quality Assurance Reporting Requirements, adding or modifying measures to provide more comparable and complete information. QARR measures may be modified or changed annually, to reflect both advances in the technology and methodology of measuring quality and new program priorities.
The NYS Department of Health uses the QARR measures and Medicaid encounter data to determine any patterns that may indicate that a particular health plan is not providing appropriate services. If it is determined that a health plan does not achieve an acceptable performance rate, they can be subjected to corrective measures. More specifically, any health plan that does not achieve an acceptable rate of compliance will be required to perform a root cause analysis and to develop an improvement plan approved by the New York State Department of Health.
Quality Care and Quality Audits
Clinical Outcomes & Guidelines
Other Health Plan Clinical/Service Quality Activities (Medical and Behavioral Health)
The below functions are performed by various departments within the health plan/enterprise.
Enterprise Risk & Governance Functions and Responsibilities
The scope of Enterprise Risk & Governance (ER&G) functions and responsibilities are described below. These functions support the quality program and activities.
The ultimate accountability for the Health Care Quality Improvement Program rests with the Board of Directors of Highmark.
The authority and responsibilities for administration and implementation of the Health Care Quality Improvement Program are vested in the Senior Medical Director and Vice President, Health Management. The Corporate Quality Management Committee regularly submit reports to the Board of Directors of Highmark in New York.
To assure that the Health Care Quality Improvement Program is implemented appropriately, key critical responsibilities related to a successful Quality Improvement Program are the shared responsibility of a variety of the committees and subcommittees across the organization.
In support of this shared responsibility the committees, subcommittees, ad hoc committees, etc. will analyze health care-related data from monitoring activities, software program output, and formal studies as appropriate.
These committees consider a variety of actions in relation to data and a number of other activities that are defined in corporate policies. These committees include the Corporate Quality Management Committee, Network Quality and Credentials Committee, Pharmacy and Therapeutics Committee, Medical Management Clinical Committee, Vendor Process Management, Mental Health and Substance Use Disorder Parity Compliance Committee, the Behavioral Health Advisory Board Committee, Wellpoint Joint Oversight Committee, and Highmark Inc./Highmark NY Utilization Management Master Service Agreement (MSA) Joint Oversight.
Results are used to compare with other local plans and regional averages, to revise goals and to target areas of improvement.
A variety of clinically based programs are in place for addressing the needs of members across the continuum of care. These include health management programs to address members with complex health care needs, those with physical or developmental disabilities, multiple chronic conditions, and severe mental illness. These programs are designed to meet the care needs of the member population through identification, participation, engagement, and targeted interventions aimed at active engagements in health care services. The goal is to maintain or improve the physical and psychosocial well-being of individuals to address health disparities through cost-effective and tailored health solutions.
Delegated entities are required to meet specific regulatory standards including NCQA, NYS DOH, and CMS standards. Delegated entities are evaluated annually and key QI and UM documents are reviewed and approved (program descriptions, policies, work plan, and annual evaluations). Joint Oversight Team meetings are conducted to ensure contractual obligations are met. Members document and follow up on operational issues while reviewing and evaluating reports based on performance metrics.
To continuously improve the quality and effectiveness of the Health Care Quality Improvement Program, an annual evaluation of the QI program is written and submitted to the Senior Medical Director, Vice President Health Management, Quality Management Committee, and Highmark’s New York Board of Directors.
The QI work plan is a working document that reflects ongoing progress on QI activities and updates are noted throughout the year as priorities, needs, and goals of the organization change. A mid-year update is presented to the Quality Management Committee and to Highmark’s New York Board of Directors.
Important: While the New York Quality Improvement Program Authority and Structure includes Medicaid/Child Health Plus populations, Highmark does not have members in these programs in our New York service areas.
(This is the end of NY-specific information in this section.)
For Credentialing Compliance functions, please see Chapter 3 Unit 2: Professional Provider Credentialing.
Revenue Program Management Functions
Delaware, Pennsylvania, and West Virginia:
New York:
a. Specified member complaints
b. Offices with less than 20 office hours availability
c. Annual randomly chosen sample
d. Medical Director requests
2. Facility office site visits and medical record reviews in the absence of external accreditation to determine the adequacy and safety of all facility sites, as well as conformance to Highmark Inc. standards for medical record documentation in response to notification from Credentialing Review requests.
3. Educate provider offices relating to Office Site/Medical Record evaluations and/or relating to Revenue Program Management projects.
Highmark's Quality Management is responsible for evaluating member dissatisfactions, concerns, and issues related to clinical quality of care.
The Clinical Performance Measures area of Quality Management becomes aware of potential issues/concerns and member dissatisfactions about clinical quality of care issues through information received from a variety of sources, including providers, members, and internal Highmark departments.
Members are able to make clinical quality of care complaints to the health plan.
A Clinical Quality Management Consultant (CQMC) completes the initial review of each case referred for potential quality of care issues. The CQMC, who is a registered nurse, reviews the case to determine whether there is potential for a quality issue referencing scientifically-based standards of care.
A Clinical Information Associate will determine if a clinical review is needed and applicable information is available (i.e., DOS, permission from member to use name, name and location of provider, HIPAA, if required) or if additional clarification is needed. The member concern is then forwarded to a Clinical Quality Registered Nurse who will request the medical record and a written response to the concerns from the provider.
Once medical records are received, the CQMC performs a second assessment of the case. If the assessment dispels any concern of potential for an adverse outcome, the case is closed and filed to track the provider for any future issues.
If the potential for an adverse outcome or a Level of Harm, as defined by the Agency of Healthcare Research and Quality (AHRQ), is identified, the case is forwarded to a Medical Director for review.
Once all needed information is received, concerns are reviewed by a Quality Registered Nurse (RN) to determine if the member’s concern is recommended to be substantiated, not substantiated, or filed and trended (for issues not typically included in medical record documentation). An acknowledgement letter of the decision regarding the clinical complaint/concerns is sent to the member.
When the Medical Director believes that a quality issue may be present, a written request for additional information is sent to the provider involved.
If it is determined that a quality issue is indeed present following the review of any additional information, a Level of Harm is determined by the Medical Director and a corrective action plan is implemented if warranted.
If a concern is substantiated and has not already been addressed by the provider in the information previously sent, a Corrective Action Plan should be requested from the provider.
During the investigation of quality of care concerns, facility providers may be asked to supply any or all of the following:
Every time a concern is sent to a Clinical Quality Registered Nurse, providers must send the following information:
A provider or facility is placed under corrective action or sanctioning when a treatment, procedure, or service indicates a provider is not practicing in a manner that is consistent with the standards of Highmark and/or deviates from acceptable standards of care.
There are two issues when a provider can be placed under corrective action/sanctioning:
Once the Medical Director makes a determination to place the provider under corrective action, the provider will be notified in writing of:
The provider can either appeal the decision of the Medical Director, elect to abide by the corrective action plan, or make the necessary improvements (if applicable).
If an appeal is requested, a hearing with the Network Quality and Credentials Committee (NQCC) will be made available. This committee will make the decision to either uphold or overturn the original decision by the Medical Director.
After the corrective action time period has expired, the provider will be re-evaluated by the Medical Director. If the Medical Director is satisfied that all stipulations are met, the corrective action will be lifted.
If the stipulations are not met, sanctioning of the provider could occur which may result in a provider’s inability to participate in certain programs.
Preventive Health Guidelines are available for the entire plan providers, which include:
The Clinical Outcomes and Guidelines Quality team review and update the Preventive Health Guidelines on an annual basis utilizing references such as the United States Preventive Services Task Force (USPSTF), CDC, National Institutes of Health (NIH), Centers for Medicare and Medicaid Services (CMS), etc. The Preventive Health Guidelines are placed on the applicable websites via the Provider Resource Center. A notice regarding the Preventive Schedule is made available via the member website.
These guidelines are available to the provider community as a reference tool to encourage and assist providers in planning their patients’ care.
The Preventive Health Guidelines, and many other valuable clinical resources are available online via the Provider Resource Center. To access these materials, go to the Provider Resource Center and select Resources & Education from the main menu at the top, then Clinical Quality & Education.
The Condition Management Program is designed to develop a collaborative working relationship between Highmark members, members’ providers, and Highmark clinicians to support the provider’s plan of care for members under their care. The purpose of the program is to identify members who are most at risk for significant care gaps and, therefore, a progression and/or worsening of their chronic condition. High-risk members are identified through a combination of inpatient and outpatient claims, pharmacy claims, and clinical risk scores that enable our clinicians to conduct outreach to those members by telephone.
Nurses providing condition management services by telephone are known as clinicians. Clinicians work collaboratively with the member and provider to establish realistic and attainable short and long-term goals and to encourage behavior and lifestyle changes that lead to better member self-management of their condition(s).
Members are eligible to receive health coaching for these chronic conditions:
Providers, members, and family members can learn about the program and refer to the program by calling the 24/7 health information line at 888-BLUE-428.
Highmark recognizes the importance of coordination of care as part of the quality continuum. There are programs and policies in place to ensure coordination of medical, behavioral health, or other community support for members. This process enables Highmark to inform the membership of health care needs that require follow-up, training in self-care, and other measures to promote their health.
Clinical Services – Quality facilitates the continuity and coordination of medical care across the delivery system and collaborates with behavioral health practitioners to monitor and improve coordination between medical and behavioral health care. The communication between PCPs and behavioral health specialists is regularly monitored as part of the Highmark Quality Program, specifically through an annual provider satisfaction survey.
Network organizational providers such as hospitals, emergency facilities, ambulatory surgery centers, home health agencies, and skilled nursing facilities must promote continuity and coordination of care for network members by communicating with PCPs when care is delivered to their patients. PCPs should expect a written description of the care given to their patients any time services have been rendered by these providers.
Any Practitioner who provides care to our members
Medical record documentation can be assessed at any time using medical record documentation standards that are based on the most recent regulatory guidelines (CMS, NYSDOH, NCQA).
OB/GYN Providers
Medical record documentation will be assessed using the most recent NYSDOH prenatal guidelines. These standards will be used to evaluate compliance in appropriate prenatal medical care for pregnant women.
Purpose
Review of these medical records will improve continuity and quality of patient care by assuring timely, legible, accurate and comprehensive documentation of patient-provider interaction. It will allow Highmark of Western and Northeastern New York to target areas of opportunity to provide education to practitioners on their documentation and areas where medical care can be improved.
Procedure
Medical record documentation standards are based on regulatory guidelines. The standards are reviewed for updates annually.
The medical records for review can be derived from any of the following sources:
Highmark recognizes the importance of patient safety programs; therefore, the Highmark Patient Safety Program focuses on the development of activities which assess and improve the plan’s patient safety efforts.
Many activities have been developed to enhance patient safety, including development of patient-safety-focused, written educational offerings for member and provider communications.
Clinical Services – Quality of Care is responsible for evaluating member dissatisfactions, concerns, and issues related to clinical quality of care and for initiating appropriate action in response to them.
Clinical Services – Quality of Care becomes aware of quality of care dissatisfactions through information received from a number of sources, including providers and members as well as internal Highmark departments. Tracking mechanisms enable Clinical Services – Quality to monitor the information received over time and identify improvement opportunities.
Who Does It? |
What Is Done?
|
|
---|---|---|
Step 1 |
Registered Nurse from Clinical Services – Quality |
Performs a preliminary review to determine whether there is potential for a quality issue. Decision made to either track the accepted case in a database of similar issues involving the provider; or requests and reviews medical records according to Clinical Services – Quality policy.
|
Step 2 |
A Highmark Medical Director |
Performs a case review.
|
Step 3 |
A Highmark Medical Director |
Reviews the case with any additional information provided by the involved provider.
|
Step 4 |
Provider/Practitioner |
May choose to appeal (within 30 days) these actions before a subcommittee of the Highmark Network Quality and Credentials Committee. |
Step 5 |
Clinical Services – Quality Staff |
|
The Healthcare Effectiveness Data and Information Set (HEDIS®) is a set of standardized performance measures designed to ensure purchasers and consumers have the information they need to reliably compare the performance of all managed health care plans. Each participating plan reports data for the same measures, so you know you are making comparisons based on similar information.
To ensure these measures encompass data from the entire calendar year, health plans are asked to evaluate and report their results from the prior year. The Plan may be required to report on members from distinct product lines as required to meet and/or maintain National Committee for Quality Assurance (NCQA) accreditation, Centers for Medicare & Medicaid Services (CMS), and/or Office of Personnel Management (OPM) requirements, and/or the Pennsylvania and/or Delaware Department of Health and/or New York Department of Health (PA DOH, DE DOH, NYS DOH) requirements.
Understanding the categories in which plans are rated can help members make a choice based on what is important to them. HEDIS® determines quality and value by measuring success in the following areas:
This reporting occurs on an annual basis and requires the use of administrative claims data, as well as supplemental data feeds through the use of electronic clinical data systems and medical record abstracted data.
HEDIS® is a registered trademark of the National Committee for Quality Assurance (NCQA).
Highmark continually strives to enhance the quality of care and services provided to our members. Practitioner Office/Facility Site Quality and Medical/Treatment Record Evaluations are required to meet Highmark standards as well as those established by regulatory and accrediting organizations. Clinical Quality Management Analysts schedule and conduct Practitioner Office/Facility Site Quality and Medical/Treatment Record Evaluations for any practitioner within the network based on the following:
Follow-up reviews will be conducted within six months of the previous evaluations for all sites that score below Highmark’s threshold of 80% for the practitioner’s office/facility site quality and medical/treatment record evaluations.
Provider office sites and facilities with continuous opportunities for improvement after three consecutive visits at six-month intervals will be presented to the Credentials Committee as exception practitioners for further recommendation. Sites with office deficiencies on repeated re-evaluations may be terminated from network participation.
The following tables include the measures assessed in each component of the evaluation.
Measure |
Applies to Professional Office Sites |
Applies to Professional Office Sites |
Applies to Professional Office Sites |
Applies to Professional Office Sites |
Applies to Facility Sites
|
PCP |
Specialists |
OB/GYN |
Behavioral Health |
||
The office/facility is reasonably accessible (noting the ease of entry into and the accessibility of space within the building) for patients with physical and/or sensory disabilities. |
X |
X |
X |
X |
X |
The physical appearance of the office/facility is clean, organized, and well maintained for the safety of patients, staff, and visitors. |
X |
X |
X |
X |
X |
The waiting area is well lit, has adequate space and seating, and has posted office hours. |
X |
X |
X |
X |
X |
There is adequacy of examining/treatment room space as well as patient interview areas and each is designed to respect patients’ dignity and privacy. |
X |
X |
X |
X |
X |
Clinical records are filed in an organized, systematic manner, easily located, and kept in a secure, confidential location and away from patient access. Only authorized persons have access to clinical records. |
X |
X |
X |
X |
X |
The office/facility has a written confidentiality policy to avoid the unauthorized release or disclosure of confidential personal health information including but not limited to computer screens, data disks, emails, telephone messages/calls, fax machines. |
X |
X |
X |
X |
X |
The medical equipment utilized in the office/facility appears to be adequate, well maintained, up-to-date, appropriate for the patients’ age, and appropriate for the specialty of the practice. |
X |
X |
X |
X |
X |
The office has 24-hour medical coverage that is available 7 days a week. |
X |
X |
X |
X |
X |
The office has a process to ensure after-hours calls are returned within 30 minutes. |
X |
X |
X |
X |
X |
The office has a process to ensure after-hours calls are communicated to the office by the morning of the following business day. |
X |
X |
X |
X |
X |
The office has mechanisms to assess behavioral health disorders, alcohol and other drug dependence (i.e., screening tool or questionnaire). (Not applicable to Retail Clinic sites.) |
X |
X |
X |
||
No more than 6 office visits are scheduled per hour per practitioner |
X |
X |
X |
X |
|
Emergency, life-threatening medical situations are handled immediately. |
X |
X |
X |
||
Urgent medical care appointments that require rapid clinical intervention as a result of an unforeseen illness, injury, or condition are available within 1 day (e.g., high fever, persistent vomiting/diarrhea). |
X |
X |
|||
Regular and routine care appointments that are non-urgent but in need of attention are available within 2-7 days (e.g., headache, cold, cough, rash, joint/muscle pain, etc.). |
X |
X |
|||
Regular and routine care appointments for routine wellness appointments are available within 30 days (e.g., symptomatic preventive care, well child/patient exams, physical exams, etc.). |
X |
X |
|||
Patients with chronic conditions (e.g., diabetes, hypertension, CHF, depression, etc.) are proactively notified by the office and encouraged to schedule an appointment. |
X |
||||
There is a process to assure that patients who either no show or cancel their appointments are contacted and encouraged to reschedule the appointments as evidenced by documentation of such in the medical record (e.g., appointment scheduled, reminder card, etc.). |
X |
||||
A reminder call is made by the practice prior to scheduled appointments to encourage attendance with the scheduled visit. |
X |
||||
There is a process confirming that laboratory, diagnostic procedures, and/or consultation appointments were performed and results were received, reviewed, and filed in the patient’s medical record. The process:
|
X |
||||
There is a process in place to ensure patients are notified of abnormal results. |
X |
X |
X |
X |
X |
Urgent medical care appointments which require rapid clinical intervention as a result of an unforeseen illness, injury, or condition are available within 1 day such as:
|
X |
||||
Regular and routine care appointments that are non-urgent but in need of attention are available within 2-7 days:
|
X |
||||
Regular and routine care appointments for routine wellness appointments are available within 30 days (e.g., regular routine obstetrical and gynecological appointments). |
X |
||||
Immediate intervention for a life-threatening emergency is required to prevent death or serious harm to patient or others. |
X |
||||
Intervention within 6 hours is required for a non-life-threatening emergency to prevent acute deterioration of the patient’s clinical state that compromises patient safety. |
X |
||||
Timely evaluation (within 48 hours) is needed for urgent care to prevent deterioration of the patient’s condition. |
X |
||||
Routine office visits are available (within 10 business days) when the patient’s condition is considered to be stable. |
X |
||||
There is a fire extinguisher that is visible, easily accessible, and the expiration date is current. |
X |
||||
The exits are clearly marked. |
X |
||||
Used syringes, scalpels, etc. are disposed of in rigid, unpierceable, leak proof containers and the containers are accessible in the area of use. |
X |
||||
Biohazard wastes are disposed in red, labeled biohazardous waste bags and contained within a labeled, rigid closeable container. |
X |
||||
The facility has a contract with a licensed company to dispose of biohazard waste and/or has other adequate provisions for disposal in place. The facility files manifests from the licensed biohazard waste company indicating proper disposal. |
X |
||||
Separate refrigerators are maintained and properly identified for each of the following: medications, food, lab specimens. |
X |
||||
A thermometer is present in the medication refrigerator/freezer and the temperature is recorded daily. |
X |
||||
Medical equipment and instruments are properly disinfected or sterilized:
|
X |
||||
All medications and prescription pads are adequately protected from patient access. |
X |
||||
All medications, including samples, are checked for expiration dates on a regular basis. |
X |
||||
A CPR-certified staff member is present during all hours of operation. (Current CPR cards should be on file and available for review.) |
X |
||||
A system for the supply of oxygen is available in the event of a medical emergency. (Not applicable for Retail Clinic sites.) |
X |
||||
Emergency equipment (airway/ambu bags) and medications (i.e., epinephrine, Benadryl, NTG tablets) are available as appropriate for the type of facility. The supplies are checked on a regular basis for expiration dates. (Not applicable for Retail Clinic sites.) |
X |
||||
There is a reliable emergency electrical power source available. |
X |
||||
Consent forms are utilized for invasive procedures performed in the facility. |
X |
||||
There is an infection control plan in place. |
X |
||||
There is a process in place to ensure patients are notified of abnormal test results. |
X |
||||
The facility has a written policy in effect specifying how communication to the PCP or referring provider is handled in the facility. |
X |
||||
There is evidence of formal job descriptions which include education/certification requirements for each specified position. |
X |
||||
There is documentation of current professional licenses/certificates on file. |
X |
||||
There is evidence of outcome measurements for quality improvement which targets high-volume services, consumer services, billing practices, or adverse events. |
X |
||||
Patient satisfaction surveys are completed and reviewed. |
X |
|
Applies to Professional Office Sites |
Applies to Professional Office Sites |
Applies to Professional Office Sites |
Applies to Professional Office Sites |
Applies to Facility Sites
|
Measure |
PCP |
Specialists |
OB/GYN |
Behavioral Health |
|
An individual clinical record is established, organized, easily located and data is easily retrievable for each patient. |
X |
X |
X |
X |
X |
Each page in the medical record contains the patient’s name and another form of patient identification (e.g., birth date, social security number, identification number, etc.) is documented on the medical record. |
X |
X |
X |
X |
X |
Significant illnesses and medical and behavioral health conditions are indicated on the current problem list and are updated after each office visit and hospitalization. |
X |
X |
X |
X |
|
Each record indicates which medications have been prescribed, the dosages of each, the date of the initial prescription and/or refill, and the date the medication was discontinued, as applicable |
X |
X |
X |
X |
X |
The medical record includes notes from each visit. |
X |
||||
Vital signs for each visit are documented. |
X |
||||
Medication and other allergies, adverse reactions, and relevant medical conditions are clearly documented and dated prominently in the record. It is noted if the patient has no known allergies, no history of adverse reactions, or relevant medical conditions.
|
X |
X |
X |
X |
X |
All entries in the record contain a valid, legible author’s signature which may be a: handwritten signature with credentials; printed name and credentials accompanied by handwritten provider initials; or unique electronic identifier with credentials. |
X |
X |
X |
X |
X |
All entries in the record are dated and are legible to someone other than the writer.
|
X |
X |
X |
X |
X |
The medical/treatment records have a notation regarding follow-up care, calls, or visits when indicated. The specific time of return is noted in weeks, months, or as needed. |
X |
X |
X |
X |
X |
For patients 12 years and older, documentation includes past and present use of cigarettes (or other tobacco), alcohol, as well as illicit, prescribed, and over-the-counter drugs or other substance abuse. (Assessed at least annually.) |
X |
X |
X |
X |
X |
If a consultation is requested from a medical specialist, behavioral health practitioner, and/or organizational provider, the medical record contains documentation of follow-up correspondence from the consultant. The consultant reports are filed in the chart and are signed/initialed by the ordering practitioner to signify review, with explicit notation of follow-up plans relating to abnormal results. |
X |
X |
X |
X |
|
Consultations, laboratory, imaging, and other studies (including mammograms and Pap smears) are ordered, as appropriate. The reports are filed in the chart and are initialed by the ordering practitioner to signify review, with explicit notation of follow-up plans relating to abnormal laboratory and imaging results. |
X |
X |
X |
X |
X |
There is documentation in the medical record that patients are notified of abnormal test results. |
X |
X |
X |
X |
X |
There is no evidence that the patient is placed at inappropriate risk by a diagnostic or therapeutic procedure. Possible risk factors for the member, relevant to the particular treatment, were documented, as applicable. |
X |
X |
X |
X |
X |
There is a current flow sheet for preventive services, in accordance with the health plan’s guidelines, as applicable to practice specialty. |
X |
X |
X |
X |
|
Past medical history (patients seen 3 or more times) is updated every 3 years and includes serious accidents, surgeries, and illnesses. For patients 18 years and younger, past medical history relates to prenatal care, birth history, surgeries, and childhood illnesses. |
X |
X |
X |
X |
|
The history and physical exam identifies appropriate subjective and objective data for each visit relevant to the patient’s presenting complaints. |
X |
X |
X |
X |
|
The assessments or diagnostic impressions (working diagnoses) are consistent with the findings. |
X |
X |
X |
X |
|
The treatment or therapy plans are consistent with the diagnoses. |
X |
X |
X |
X |
|
The records contain documentation that the patient/caregiver received and understood instructions regarding the plan of care. |
X |
||||
There is evidence of 6 well care visits in the first 15 months of life to include the following:
|
X |
||||
A lead screening test is performed prior to the child’s second birthday. |
X |
||||
Children ages 3-17 have a yearly well exam which includes documentation of:
|
X |
||||
Infants (starting at birth) and children up to 17 years of age should have a complete childhood immunization record with dates of service. Parental refusal of immunization is documented, if applicable. |
X |
||||
A complete adolescent immunization record with dates of service include:
Parental refusal of immunization is documented, if applicable. |
X |
||||
Adults have routine health screenings that include:
|
X |
||||
Patients with chronic conditions (e.g., diabetes, hypertension, CHF, depression, etc.) were seen and the chronic illness is evaluated at least annually. |
X |
||||
Adults 65 years of age and older are assessed annually for comprehensive pain screening (i.e., Multidimensional Pain Inventory, Faces Pain Scale, etc.) |
X |
||||
Adults 65 years of age and older are assessed annually for a functional status assessment including ADL’s, fall risk, and level of physical activity. |
X |
||||
Adults 65 years of age and older are assessed for medication reconciliation – medications should be reviewed at least annually and within 30 days after each hospital discharge. |
X |
||||
Adults 65 years of age and older are assessed annually for discussion of bladder control issues. |
X |
||||
The medical record notes colorectal cancer screening for patients 50-75 years of age by any of the following:
|
X |
X |
|||
Adults with diagnosis of hypertension have their blood pressure measured at each office visit. Any blood pressure 140/90 or higher is addressed by the provider as evidenced by documentation on the medical record. |
X |
X |
|||
Adults diagnosed with a cardiovascular condition receive an LDL-C screening annually. (Target LDL-C is less than 100.) |
X |
X |
|||
Patients diagnosed with diabetes mellitus have yearly:
|
X |
X |
|||
Any adult 40 years of age or older that has a new diagnosis or newly active COPD had appropriate spirometry testing to confirm the diagnosis. |
X |
X |
|||
Patients diagnosed with rheumatoid arthritis were prescribed a disease modifying anti-rheumatic drug. |
X |
X |
|||
Female patients 65 years of age and older who suffered a fracture received either a bone mineral density test or a prescription to treat or prevent osteoporosis within 6 months of the fracture, if testing had not been done within the previous 2 years. |
X |
X |
|||
The medical record has evidence of a Chlamydia screening for sexually active women ages 16-24 years of age. |
X |
X |
|||
The medical record has evidence of a Pap test every 3 years for women 21-64 years of age. |
X |
X |
|||
The medical record has evidence of mammogram screening every 2 years for women 40-69 years of age. |
X |
X |
|||
There is documentation in the medical record that the patient 65 years of age and older was counseled regarding an Advance Directive. (Assess annually.) |
X |
||||
There is documentation in the medical record as to whether or not the patient has executed an Advance Directive and, if so, the Advance Directive or documentation is placed in a prominent part of the patient’s record. (Assess annually.) |
X |
||||
If an Advance Directive is filed or documented in the medical record, a surrogate has been identified. (This question will be answered N/A in the event there is no Advance Directive in the medical record and if there is no surrogate identified.) |
X |
||||
There is evidence of communication and collaboration (letters, reports, etc.) from the OB/GYN or Facility site to the primary care physician, including documentation that a copy of the patient’s exam with pertinent information has been sent to the primary care physician. |
X |
X |
|||
A medical and psychiatric history is documented including: previous treatment dates, provider identification, therapeutic interventions and responses, sources of clinical data, and relevant family information. For children and adolescents, past medical and psychiatric history includes prenatal and peri-natal events along with a complete developmental history (physical, psychological, social, intellectual, and academic). |
X |
||||
Presenting problems, along with relevant psychological and social conditions affecting the patient’s medical and psychiatric status, and the results of a mental status exam are documented in the clinical record. |
X |
||||
The mental status exam documents:
|
X |
||||
Special status situations, when present, such as imminent risk of harm, suicidal ideation or elopement potential, are prominently noted, documented, and revised in compliance with written protocols. |
X |
||||
The DSM-IV diagnoses are identified and are consistent with the presenting problems, history, mental status examination, and/or other assessment data. |
X |
||||
Treatment plans are consistent with diagnoses, have both objective and measurable goals, have an estimated time frame for goal attainment or problem resolution, and include a preliminary discharge plan, if applicable. |
X |
||||
It is noted that the office receives communication from the specialist/organizational provider which assures continuity and coordination of care activities between the primary clinician, consultants, ancillary providers, and health care institutions. |
X |
Highmark is committed to promoting quality education and care to members and practitioners. Practice Site Resources is a resource for network participating office sites to assist in promoting quality health care to their patients and members.
The resources include a variety of educational resource materials, such as age-specific progress records, preventive health records, and sample office policies to assist the practitioner in meeting Highmark standards, including medical record documentation. Member-specific educational materials are also available for physicians to assist their patients with preventive health care.
The Practice Site Resources materials are used by Highmark Clinical Quality Management Analysts to educate the practitioner office designees when performing office site and medical record documentation reviews.
The Practice Site Resources section is available on Highmark’s Provider Resource Center (PRC) by selecting Resources & Education, then find Practice Site Resources under Clinical Quality & Education.
Annual member satisfaction surveys are conducted, using a statistically valid sample of the membership, to ensure that the plan identifies potential areas for service quality improvements.
Results of the survey are reviewed by Clinical Services - Quality and internal ad-hoc workgroups. The findings are then reported to the Care Management and Quality Committee. Member satisfaction is also monitored through review of member dissatisfactions, complaints, and appeals.
Highmark contracts with SPH Analytics, an independent research firm certified by the National Committee for Quality Assurance (NCQA) and the Centers for Medicare & Medicaid Services (CMS), to conduct the annual Commercial and Medicare Advantage Consumer Assessment of Healthcare Providers and Systems (CAHPS®) survey and the Qualified Health Plan Enrollee Experience Survey (EES).
The surveys are used to gather information about the overall experiences of our members and to identify areas for improvement.
The CAHPS® and QHP EES survey results are updated annually and are available on the Provider Resource Center. Select Resources & Education from the main menu at the top of the page, and then Clinical Quality & Education, then CAHPS®/QHP EES Survey.
CAHPS® is a registered trademark of the Agency for Healthcare Research and Quality (AHRQ).
Highmark considers the pursuit of quality improvement in health care to be a shared effort. While each facility must assess its own needs, establish meaningful goals, and monitor its own progress, Highmark can assist by providing data and opportunities for analysis. Highmark appreciates the cooperation of facilities in collecting data and making good use of it toward improvement of quality in health care services.
The initiatives described here represent just some of the efforts Highmark has made to be a partner with facilities and providers in improving quality in health care.
Medicare Advantage Organizations (MAOs) must have an ongoing Quality Improvement Program per the Centers for Medicare & Medicaid Services (CMS). The Quality Improvement Program includes the Chronic Care Improvement Program (CCIP). The MAO is required to complete a CCIP and attest to that completion annually in the CMS Health Plan Management System (HPMS).
Quality Management selects and implements an annual Quality Improvement Project as determined by CMS. An example of such a project is: “Improving the percentage of diabetic members who are receiving an annual diabetic retinal eye exam.” Representatives from key areas of the Plan meet throughout the year to conduct a quantitative and qualitative analysis on the selected measure. Interventions are then implemented to improve results.
Highmark continuously works to improve the safety of clinical care and services provided to its members. A variety of safety initiatives are conducted at Highmark that focus on both members and providers. One of those initiatives is ensuring that hospitals with over 50 beds implement an evidence-based initiative that improves health care quality through the collection, management, and analysis of patient safety events that reduces all cause preventable harm, prevents hospital readmissions, and/or improves care coordination.
Hospitals with over 50 beds can comply with this initiative by meeting at least one of the following criteria:
The Clinical Outcomes and Guidelines team coordinates the development of member communication activities such as mailings, articles, and outreach to share health information and reminders for clinical services. Monthly mailings are sent to identified members to encourage them to schedule important preventive health screenings, such as for breast, cervical, and colon cancer.
Highmark has made reducing health care disparities a priority.
Member Health Care Education Material
Highmark identified a need for Spanish-speaking members to have access to educational materials translated into their native language. Several of Highmark’s educational materials have been translated into Spanish and are available on the Provider Resource Center under Resources & Education, then Educational Programs, and then Educational Resources – Member and Provider.
Highmark is continuing to evaluate the need for other educational materials to be translated and will implement new translated materials as necessary.
Highmark has both prospective and retrospective coding programs in place to support correct risk scoring of its members and provides resources and education to providers to facilitate correct capture of ongoing conditions on an annual basis.
Goals of Risk Adjustment Programs:
Provider documentation and coding information is available on the Provider Resource Center – when accessed via Availity® – by selecting Resources & Education. Look under Clinical Quality & Education.
Highmark can accept up to 36 diagnoses for a date of service. If you have more diagnosis codes than the system allows, Highmark has developed the following process to submit additional diagnosis codes:
Example: Billing system with a maximum amount of 12 diagnoses per claim:
If you wish to submit additional diagnosis codes beyond the count of 24 by utilizing 99499 on another separate claim, a modifier 25 must be affixed to the procedure code along with a claim charge of $0.00 to avoid a duplicate claim.
NOTE: A denial message will show on the EOB stating that this line item could not be processed because a charge amount was not attached. Even though this line item is denied, Highmark will still capture the diagnosis codes affiliated with this procedure code. If a diagnosis code of value was omitted from the original billing, Availity® will allow you to submit the additional codes using 99499 on eligible 1500 claims.
Activities of the Highmark Quality Program, including activities of the staff, medical directors, and the Network Quality and Credentials Committee, may be afforded protections as peer review activities under state and federal law. Such protected activities include:
Accordingly, network providers and other peer review bodies (such as hospital quality review committees) may furnish information requested by the Highmark Quality Program and the confidentiality of such information will be maintained and protected pursuant to applicable state and federal laws.
Generally, the proceedings and records of a peer review organization are confidential, privileged, are not subject to subpoena or discovery proceedings, and are not to be admitted as evidence in any civil action arising out of the matters that are subject to evaluation and review.
However, information, documents, or records otherwise available from original sources are not to be construed as immune from discovery or use in any civil action merely because they were presented during proceedings of such organization. Please see W.Va. Code §30-3C-1 et seq. for additional information.
The following entities, which serve the noted regions, are independent licensees of the Blue Cross Blue Shield Association: Western and Northeastern PA: Highmark Inc. d/b/a Highmark Blue Cross Blue Shield, Highmark Choice Company, Highmark Health Insurance Company, Highmark Coverage Advantage Inc., Highmark Benefits Group Inc., First Priority Health, First Priority Life or Highmark Senior Health Company. Central and Southeastern PA: Highmark Inc. d/b/a Highmark Blue Shield, Highmark Benefits Group Inc., Highmark Health Insurance Company, Highmark Choice Company or Highmark Senior Health Company. Delaware: Highmark BCBSD Inc. d/b/a Highmark Blue Cross Blue Shield. West Virginia: Highmark West Virginia Inc. d/b/a Highmark Blue Cross Blue Shield, Highmark Health Insurance Company or Highmark Senior Solutions Company. Western NY: Highmark Western and Northeastern New York Inc. d/b/a Highmark Blue Cross Blue Shield. Northeastern NY: Highmark Western and Northeastern New York Inc. d/b/a Highmark Blue Shield.
All references to “Highmark” in this document are references to the Highmark company that is providing the member’s health benefits or health benefit administration and/or to one or more of its affiliated Blue companies.
All revisions to this Highmark Provider Manual (the “manual” or “Highmark Provider Manual”) are controlled electronically. All paper copies and screen prints are considered uncontrolled and should not be relied upon for any purpose.